Foundation Accountant

Position Overview

The accountant ensures the accurate, transparent, and compliant financial management of the Duke Kunshan University Education Development Foundation. The accountant oversees day-to-day accounting operations, financial reporting, bookkeeping, fund accounting, donor-restricted funds tracking, payroll-related filings (including social security), organizational tax filings, procurement, and compliance with regulatory, audit, and internal governance requirements.

Reports to

Secretary General

Essential Duties

Financial Accounting, Bookkeeping, and Reporting

• Maintain the general ledger, journals, and subsidiary ledgers.
• Be responsible for all the work related to donation receipts.
• Ensure accurate classification of expenditures, revenues, and fund transfers.
• Prepare monthly and annual financial statements and periodic financial reports to meet different needs of, including but not limited to, the Foundation Board Meeting, government authorities, and other parties.
• Ensure compliance to the relevant accounting principles and regulations.
• Maintain orderly and secure digital and physical financial records.

Donor and Fund Accounting

• Track donated funds, endowments, and project-specific grants in Salesforce.
• Ensure compliance with donor agreements and reporting requirements.
• Support preparation of financial sections of donor reports.

Compliance, Audit & Controls

• Review expense reports of project expenditures and other expenses.
• Ensure compliance with accounting standards, tax rules, and university/foundation policies.
• Lead different kinds of audits carried out by internal and external bodies.
• Prepare documentation for internal and external audits.
• Support strengthening of internal controls and risk management.

Essential Duties

Other

• Manage bank accounts and various payment channels including but not limited to AliPay and WeChat Pay.
• Handle periodical and annual tax filing timely and accurately.
• Support social security & payroll-related filings.
• Monitor tax law changes affecting the foundation.
• Coordinate foundation procurement processes: prepare purchase requisitions, liaise with vendors, and follow up with the procurement office.
• Optimize accounting processes and use of financial systems/software.
• Work toward achieving assigned annual objectives and KPIs, demonstrating accountability for performance and results.
• Perform other duties as assigned.
• University employees' job responsibilities will continue to expand in scope and depth as the University grows in size and complexity in its programs.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (Master’s preferred).
• Professional certification (CPA, ACCA, etc.) is an asset.
• 2–5 years of experience in accounting, preferably in a foundation, NGO, or educational institution.
• Strong knowledge of nonprofit accounting requirements in China.
• Proficiency with accounting software (experience with Oracle Fusion and Salesforce is a plus).
• Outstanding verbal and written communication skills, good English skills.
• Self-motivated with demonstrated organizational skills.
• Strong sense of ownership and responsibility with high integrity, confidentiality, and attention to details.
• Ability to work collaboratively.

Education

Bachelor’s degree in Accounting, Finance, or related field (Master’s preferred).

Years of Related Working Experience

2–5 years of experience in accounting, preferably in a foundation, NGO, or educational institution.